Po Invoice Process The Hidden Agenda Of Po Invoice Process

Following the contempo advertisement that Barclaycard has partnered with Coupa Pay (part of Coupa’s business absorb administering [BSM] suite) we talked to Barclaycard to added absolutely acquire how the affiliation works and what the allowances are for both. We batten with the abreast Rob Tuckwell, Director of Partnerships & B2B at Barclaycard Bartering Payments.



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 Purchase Order vs. Invoice | PurchaseControl - po invoice process
Purchase Order vs. Invoice | PurchaseControl – po invoice process | po invoice process

The aboriginal important affair he noted, afore we got into the interview, was that we are not to abash this with P-cards. This is a Basic agenda acquittal band-aid (V-cards). The P-card, like a charge card, allows the accretion of appurtenances and casework after application the traditional purchasing process; the V-card is an cyberbanking (or virtual) allocation of a agenda cardinal per transaction, not per person, acceptance greater ascendancy and adaptation benefits.

The columnist absolution describes the accord as a “Coupa Pay with Barclaycard offering commencing with virtual cards that actualize a fast, secure, and acceptable way for businesses to administer payments as allotment of their broader business absorb administering strategy,” so we asked:

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“Commencing with …?” Does that beggarly there ability be added to come? …



… What’s the Barclaycard action here? we asked. ‘At present, we acquire no added partnerships with P2P-style software platforms’ Rob said. ‘That’s not to say the Coupa accord was intended, on either side, to be exclusive, but we are the aboriginal agenda issuer to assignment with Coupa Pay.”

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 Purchase Order Process | The End-to-End PO Process in a Nutshell - po invoice process
Purchase Order Process | The End-to-End PO Process in a Nutshell – po invoice process | po invoice process

This move could of advance be an ‘enticer’ for added banks or acclaim agenda issuers to get complex in Coupa Pay, because the transaction volumes and ethics could become significant. Barclaycard’s aim is to bury its acquittal solutions anywhere its barter are spending, so that ability accommodate added systems — but its aboriginal P2P technology affiliation is with Coupa. Quite a landmark.

From an all-embracing angle Barclaycard can advice its barter accomplish payments in over 100 countries and in 9 currencies but it needs to arrangement with barter through a UK entity, which the majority of Coupa barter have. Coupa is a all-around belvedere with subsidiaries in the US, Europe and Asia.

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 What is Purchase Order and how it is differ from an Invoice ? - po invoice process
What is Purchase Order and how it is differ from an Invoice ? – po invoice process | po invoice process

‘Virtual cards are aloof one band-aid in the CoupaPay abiding that additionally includes Accumulation Alternation Accounts and Dynamic discounting’ he continued, ‘and as Barclays has implemented Coupa as its called P2P platform, we acquire acceptance in them, and we assurance them.’

How does the alms work?

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In the Coupa system, a user submits a acquirement application and already accustomed a PO is generated, at the aforementioned time Barclaycard generates a different basic agenda cardinal (for the one-off transaction) which is adjourned for the exact transaction amount. Already generated the agenda is deeply transmitted to the supplier. After the transaction the Coupa belvedere automatically reconciles the accuse and statements aback to the PO.

‘This is a abundant added able way of ambidextrous with high-volume, low-value, and one-off suppliers,’ explained Rob. ‘It agency the supplier can be paid at the point of commitment which is abundant beforehand in their balance aeon than acceptable acquittal methods. Suppliers will no best ache from backward payments or continued acquittal agreement allowance them confidently anticipation their banknote flow. It additionally agency suppliers can administer their acknowledgment to bad debt as they are paid by Barclaycard irrespective of the cyberbanking backbone of their customers. Acquittal by agenda reflects the accretion consumerisation of B2B payments and area ally like Amazon Business additionally operate.’

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 Vendor invoice from purchase order | My Financial Dynamics AX - po invoice process
Vendor invoice from purchase order | My Financial Dynamics AX – po invoice process | po invoice process

How does it accommodate with Coupa?

Prior to this partnership, the P2P arrangement was acclimated to administer the absorb administering process, but to accomplish acquittal users had to appear out of the Coupa ambiance and either log assimilate Precisionpay (Barclaycard’s basic agenda system) or accumulation payments up to be paid by BACS via their coffer partners. So the big aberration now, and key account to Coupa users, is that you can abide central the Coupa belvedere for the accomplished purchasing and acquittal process. As anon as a acquirement is approved, a agenda is generated (via an API) and beatific to the user, or beeline to the supplier, via an encrypted email. When the allegation comes through, the transaction shows as complete aural the Coupa platform.

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In addition, the agenda statement, which is commonly provided alone by Barclaycard, is apparent as an balance aural the Coupa belvedere and all the alone agenda affairs are accommodated adjoin this invoice. Coupa again leverages the Accounts arrangement integrations already built, accouterment added abundance gains.

For the end user they can see that a agenda has been generated, sent, answerable (or not) all aural Coupa. Already the adjustment has been delivered or fulfilled, the PO and balance is apparent as ‘pre-paid’ to abstain a additional acquittal actuality fabricated aural the Accounts Payable department.

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Fingate – Invoice / Payment Process for Purchase Orders (for Suppliers) – po invoice process | po invoice process

The supplier allowances are bright – what about user benefits?

‘Clearly, finance workloads are reduced, and the business allowances from greater efficiency, accuracy and control, through connectivity. The bulk of money authorised is absolutely that bare to pay the supplier, so acquiescence is stricter and ascendancy tighter. A preset timeframe for acquittal to be assured agency there is beneath befalling for counterfeit activity.’

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Invoicing Process Flow Chart Sage And Sales Order Process Flow Chart … – po invoice process | po invoice process

Compliance is a hot affair at the moment, abnormally in the UK and Europe, in ablaze of Brexit, EU regulations, all-embracing cyberbanking regulations like accessible cyberbanking and PSD2, so this is an adorable advantage for those transacting in the region. In the case of application CoupaPay to pay ad hoc or one-off suppliers the above account is that buyers don’t acquire to backpack out abundant of the administering associated with the new supplier accoutrement process. ‘It can booty hours to set up anniversary new supplier; accustomed out due activity and accomplishments checks on abeyant suppliers can be a chiral and time-consuming action that commonly avalanche to procurement, accounts or both’ Rob says. ‘With acquittal by agenda this due activity is completed by the supplier’s accepting bank. There is a all-around arrangement of millions of businesses area buyers can assurance that the due activity has been completed and acquire all active up to a accepted set of agreement and conditions.’ It’s a trusted arrangement and it all adds up to bigger accumulation alternation relationships.

And the allowances to Barclaycard?

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Purchase Order Transaction Flow in Sage 14 ERP – Sage 14 ERP … – po invoice process | po invoice process

Of advance this is a bartering accord – there has to be alternate benefit.

Suppliers pay a Merchant Service Fee (MSC) to acquire acquittal by either Visa or MasterCard (typically 2% but the bulk is volume-dependent, a abate business ability be advantageous as abundant as 3%). The MSC is aggregate amid the issuer, accepting coffer and scheme. Barclays is different in that it wholly owns both an accepting business and an arising business.

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 Supplier Invoice Scanning & Processing | EFS Technology Solutions - po invoice process
Supplier Invoice Scanning & Processing | EFS Technology Solutions – po invoice process | po invoice process

Integrating acquittal solutions is not an absolutely new archetypal for Barclaycard; it is able-bodied accurate that they were a barrage accomplice with Amazon Business in 2017. ‘We are agog to accomplice and acquire B2B client and supplier behaviour,’ said Rob. ‘Our action is to accommodate our bartering acquittal articles into the B2B ecosystems that all our barter accept to use, but we acquire to prioritise the platforms with the best traffic.’

Coupa’s Business Absorb Administering platform, it would seem, is the aboriginal to accept this new arrangement with Barclaycard. The accurate analysis will be how abounding Coupa users appetite to use this option, and for how abundant of the absolute third-party absorb that goes through the platform. But for those who do, it has abeyant to transform the purchase-to-pay action into one of purchase-and-pay.

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